Buildings & Grounds Maintenance

• On this page
  • Working with Event
  • Outdoor Events
  • Obtaining Maps
  • Parking and Transportation
  • Campus Construction Schedule

Working with Event Services

Stanford's Event Services department can provide you with event management, equipment and labor.

Event Services Equipment and Services
All Event Services equipment and services are available seven days a week, 24 hours a day. Contact Event Services as soon as you begin thinking about your event to ensure that services and equipment are available.

Audio/Video Services and Equipment
You can rent equipment and/or hire media technicians for your event. We offer digital audio and video recording suitable for web, archiving, and professional production uses. Video services include single and directed multi-camera record and image magnification. We also provide lighting for indoor and outdoor events, video production, theatrical and dance performances.

Request Services
Use this form to request services from Event Services. Don't wait until you have everything confirmed. Just provide the best information you have and note your "guesstimates" and other questions in the Further Details box on the form (Step 5). Event Services will respond accordingly.

Change My Event Services Request
Use this form to submit a CHANGE or ADDITION to services you have previously requested through the Request Services form above.

Event Planning and Management
Planning an event? Need some guidance? Not sure what to order or how to go about it? Want to explore how to get the biggest impact on a budget? Contact the event managers at Event Services. They can assist you with the small details that sometimes get forgotten, before it's too late.

Event Services Policies and Procedures

Outdoor Events

ALL digging on the Stanford University campus -- including tent staking -- requires a call to Underground Service Alert.

• Before you stake your tent: Locating Underground Utilities
  
• Request cleanup, trash, composting, and recycling:
  • Work orders - Each service requires a separate work request
  • Policies and Procedures
• Special Concerns for Outdoor Events

Obtaining Maps

There are a variety of maps that may be useful in planning or conducting your event.

• Available from the Maps and Records website:
  • A-Z index listing all maps and services
  • Custom Mapping - Get your own special maps; for example, with directions to your event
  • Information for Event Planners
• Parking and Transportation Maps from the P&TS website
• FIMS - useful for building/room square footage and other uses
• Basemap - information on outdoor spaces

Parking and Transportation

Information on delivery routes, parking needs (permits, location, etc.).

• Parking and Transportation

Campus Construction Schedule

Don't let unexpected construction noise drowned out your event, check out the Campus Construction Schedule.