For Stanford Students: A Step-by-Step Guide to Event and Labor Services

  1. Reserve your desired venue with the Registrar’s Office

    • When reserving your venue, please remember to have enough time reserved before and after the event to enable ELS to set and strike equipment, ABM time to clean venue before and after event and catering time to set food & beverages.

  2. Submit a request for services with ELS. If you need assistance, please enter in the “Further Details” section on the request form that you would like an event manager to contact you. Allow least 10 business days prior to your event date for requests that require an estimate. This gives us time to work with your budget, make modifications and receive approval.

  3. Submit requests for ABM clean up, PSSI recycle bins, and grounds for outdoor trash removal. These forms can be found at the Custodial, Trash, Recycling and Composting page.

  4. Once an estimate has been generated, a copy of it will be e-mailed to the requestor and the financial officer. The financial officer will need to approve the estimate before it can be forwarded to ASSU for approval. The event cannot be advanced without ASSU or OSA’s approval first.

  5. ASSU will not approve an event until ABM, Grounds, PSSI, and room reservation forms have been submitted.

  6. ASSU approvals can take up to five business days.

  7. Once approved, your event is ready to be scheduled and executed by ELS.

Note: For the venues listed below, the Registrar’s Office mandates that a technician to be on site during your reservation time. Along with the required technician, there is also a mandatory “Technology Replacement Fee” for the below listed venues. This fee is charged at $75.00 per hour of the scheduled event which includes any rehearsals. This applies even when no existing equipment is used.

  • Kresge Auditorium
  • Cubberley Auditorium
  • Annenberg Auditorium
  • Hewlett 200 and 201
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