Who Pays for What
Facilities Operations Guidelines for Customer-Funded and Facility-Funded Services
The following list shows the guidelines used to determine whether repairs and maintenance are funded by Facilities Operations or by you, the customer. Services are alphabetized in four groups, with related maintenance together ("generator testing" with "electrical systems," for example). Each maintenance type is identified as "Facility Funded" (paid for by Fac Ops) or "Customer Funded" (paid for by you/your Department).
This list is only a guideline. Any questions should be directed to the appropriate District Manager. Please note these guidelines are only for maintenance related types of work. Facilities Operations typically does not fund new installations and modifications of building systems to meet new and/or changed programmatic needs.
Some commonly used terms:
- Commons Areas = lobby areas, hallways, stairways - typically space people walk through to get to another space in a building. The one exception is restrooms are also considered common areas and some open kitchen areas as well in buildings.
- Program Space = office areas, labs, department conference rooms, department lounges, department classrooms that are used by only that department or primarily used by that department.
Facility Funded = Within Facilities Operations, we maintain the academic campus buildings (excluding School of Medicine) and have funds that cover the expenses in the examples on the “who pays” web page. This basically includes the infrastructure for all academic spaces we maintain. In program spaces, this includes lighting (such as when a light is out or a diffuser is broken, a switch isn’t working, etc.) air distribution problems as it relates to the main building HVAC system, etc.
Customer Funded = In program spaces, any types of upgrades, such as carpet replacement, painting, window covering replacement, adding doors, etc. is funded by the department who space is assigned to.
|
Interior Repairs and Maintenance |
|
|
Building damage/repairs caused by flooding, equipment failure, seismic activity, graffiti, etc. |
Facility Funded |
|
Carpet, ceiling, flooring, and baseboards repair and replacement in common areas |
Facility Funded |
|
Carpet, ceiling, flooring, and baseboards repair and replacement in program space |
Customer Funded |
|
Computers, servers, UPS, communications outlets, TSOs |
Customer Funded |
|
Damage or vandalism caused by occupants |
Customer Funded |
|
Department classrooms - Classroom Clocks are the responsibility of the Dept. |
Customer Funded |
|
Duplicate key requests |
Customer Funded |
|
Electrical systems |
Facility Funded |
|
Elevator maintenance services |
Facility Funded |
|
Emergency generator testing |
Facility Funded |
|
Exterior/interior common areas, lobbies, stairwells, restrooms, and University classrooms |
Facility Funded |
|
Existing doors and hardware |
Facility Funded |
|
Grounds maintenance |
Facility Funded |
|
Heating, ventilation and air conditioning systems and equipment |
Facility Funded |
|
Interior signs, nameplates, and directories |
Customer Funded |
|
Keys/rekeying (SU Lock Shop) rekeying requests for program changes |
Customer Funded |
|
New doors and associated hardware |
Customer Funded |
|
Painting/wall treatments of interior program spaces |
Customer Funded |
|
Plumbing systems and fixtures |
Facility Funded |
|
Seismic bracing of furniture in program space, creation and maintenance of emergency evacuation plans |
Customer Funded |
|
Furniture, Appliances, and Equipment Repairs and Maintenance |
|
|
Electrical appliances such as freezers, refrigerators, ice makers, kitchen and food service equipment |
Customer Funded |
|
Window air conditioners, portable space heaters and fans, HVAC systems modifications and/or upgrades to meet program changes |
Customer Funded |
|
Window treatments such as blinds or drapes in program space |
Customer Funded |
|
Exterior and Grounds Repairs and Maintenance |
|
|
Exterior building signs |
Facility Funded |
|
Kiosks, directories, benches, tables in common areas, bike racks, etc. |
Facility Funded |
|
Outdoor furniture such as patio and picnic tables in restricted areas controlled by the departments' |
Customer Funded |
|
Paving repairs to pathways and roads |
Facility Funded |
|
Pre- and post-event grounds cleanup |
Customer Funded |
|
Street lighting |
Facility Funded |
|
Cleaning, Trash, and Recycling Services |
|
|
Carpet cleaning (annual) |
Facility Funded |
|
Extra custodial services outside of scheduled services, event cleanup such as non-scheduled carpet cleaning |
Customer Funded |
|
Interior window washing |
Customer Funded |
|
Fall clean-up |
Facility Funded |
|
Scheduled custodial service |
Facility Funded |
|
Scheduled trash removal/recycling |
Facility Funded |
|
Trash removal/recycling--extra services outside of scheduled services, capital equipment disposal |
Customer Funded |
|
Request for additional interior trash cans |
Customer Funded |
|
Laboratory Related Maintenance |
|
|
Source and Distribution system to a single lab use/single point of use: |
Customer Funded |
|
Gas/Bulk storage tank (i.e. dewars and cylinders) - specialty gases (Nitrogen, CO2, Hydrogen, Oxygen, Argon, etc.) |
Customer Funded |
|
Compressed Dry Air (CDA) System |
Customer Funded |
|
Vacuum system |
Customer Funded |
|
Deionized Water/Reverse Osmosis (DI/RO) (i.e. Millipore) |
Customer Funded |
|
Process cooling water (i.e. Neslab) |
Customer Funded |
|
Transient Voltage Surge Protector (TVSS), Uninterrupted Power Supply (UPS), Power Conditioner and Line Conditioner |
Customer Funded |
|
Source and Distribution System for overall building or multi-lab use: |
Facility Funded |
|
Piping (Specialty gases and chemical liquids) up to lab isolation shutoff valve (Nitrogen, CO2, Hydrogen, Oxygen, Argon, HF, etc.) |
Facility Funded |
|
Compressed Dry Air (CDA) System (< 150psi) up to lab isolation shutoff valve |
Facility Funded |
|
Vacuum System up to lab isolation shutoff valve |
Facility Funded |
|
Deionized Water/Reverse Osmosis (DI/RO) System up to lab isolation shutoff valve |
Facility Funded |
|
Process Cooling Water System up to lab isolation shutoff valve |
Facility Funded |
|
Gas Detection Alarm System - Hardwired to a building control's system including PLCs. |
Facility Funded |
|
HVAC - Supply, Exhaust and Return Ventilation System (Approved by Campus Air Conditioning Policy) |
Facility Funded |
|
Electrical - Main switchgear to distribution panels and up to receptacles and to disconnects |
Facility Funded |
|
Specialty Lab Related Systems: |
Customer Funded |
|
Gas cabinets and fume hoods - (with the exception of annual certifications, rough filter and glass window) |
Customer Funded |
|
Biosafety cabinets and wet benches (including annual certifications) |
Customer Funded |
|
Gas chemical abatement exhaust system - support for single lab use (i.e. dedicated burn boxes) |
Customer Funded |
|
Stand Alone Gas Detection Alarm System |
Customer Funded |
|
Nitrogen Generator |
Customer Funded |
|
Hydrogen Generator |
Customer Funded |
|
Autoclaves, glass washers and dryers |
Customer Funded |
|
Specialty Lighting |
Customer Funded |